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Payroll and HR Administrator – Victoria, BC

Published March 13, 2019

Job Description:  Payroll & HR Administrator

Reporting to the Vice President, Finance, the Payroll & HR Administrator supports the payroll, benefits, and human resource functions at EncoreFX working with external service providers and team members to ensure employees are successfully onboarded and receive timely and accurate processing of their payroll, benefits and other entitlements. This position is first point of contact for employees for all time and attendance, payroll and benefits-related enquiries.

Key responsibilities:

Payroll / Benefits

  • Ensure new employees have completed and signed all forms required as part of onboarding
  • Work with local and international payroll providers to ensure timely, accurate payroll processing including commissions, expense reimbursements, benefits and payroll deductions for all employees
  • Ensure set up / amendments to employee benefits are done in a timely and accurate fashion
  • Act as a point of contact for the Company with external benefits provider
  • Ensure compliance with applicable federal/provincial/state/municipal laws, regulations, rules, standards, and guidelines as it applies to payroll and benefits administration

HR / Employee Relations

  • Maintain internal HR information system to record key employee information and entitlements
  • Ensure accurate tracking of employee leave (i.e. vacation, sick) in payroll systems
  • Assist in preparing employment contracts and amendment letters as required
  • Support the Company’s onboarding, orientation and performance management processes
  • Provide HR and payroll reporting and analysis to management
  • Be discreet and confidential in all Company and employee HR, payroll and benefit matters


  • Minimum 3 years of payroll/HR experience 
  • PCP and/or CPM certification preferred
  • Ability to work under pressure while maintaining perspective and professional demeanor
  • Strong reconciliation experience and attention to detail 
  • Highly skilled in Microsoft applications (Excel, Word, Outlook)
  • Excellent communication skills, both written and verbal
  • Self-motivated with superior organizational skills
  • Able to set priorities and multi-task

About the Company:

EncoreFX is a foreign exchange risk management and payment services company based in Victoria, B.C. with operations in Canada, Australia and New Zealand.  Through its team of experienced professionals and branch network, EncoreFX is able to offer customers tailored access for foreign exchange services, ranging from spot transactions and payments to long-term risk management strategies

Applicants should apply with their resume, cover letter and salary expectations to

We thank all interested applicants, however only those under consideration will be contacted.

Only candidates already eligible to work in Canada will be reviewed.

Job Type: Full-time